saMinistryResources banner

Annual Reviews

Information and news concerning the ANNUAL REVIEWS.

What happens to your AMR/TMR?

Feb 12, 2016
What happens to your AMR/TMR?
You asked!  Here is the answer to the question: What happens to my corps review information after I submit it?  Does anyone look at it?


Corps Review Infograph

View larger image

 

Changes to the Annual Review Documents

Jan 27, 2016
Changes to the Annual Review Documents
Here is a presentation outlining the changes that have been made to the Corps Annual Review process and documents. 

Click to view:  Annual Corps Review Information.ppsx

Annual Corps Membership Review & Strategic Plan


Or download the .pdf version of the presentation: 2015-review-infopresentation.pdf
 

WM Integrated Roll

Jan 20, 2016
WM Integrated Roll
Starting in 2015 Women's Ministries require ministry units to keep a WM Integrated Roll.  This roll keeps track of every woman who attends any group, and also records which groups each woman attends.
Integrated Roll

The total count of women on this list is to be entered into SAMIS under WM - Members - # WM Integrated Roll.  The other members are still to be entered into SAMIS separately:  # HL Members, # Jr Miss Members, # Outer Circle, # Life Members. (These are all now moved from the various Activities (ie. WM - Home League, WM - Jr Miss etc) to WM-Members.

Download the WM Integrated Roll



 

2015 Year Review Documents

Jan 20, 2016
2015 Year Review Documents
Corps Review documents are now posted on SAMIS.  

1.  Log in to your SAMIS account
2.  Choose REPORTS -> CORPS REVIEW
3.  Complete all the steps on the 'Preparation' information before you generate reports from SAMIS.
4.  Choose the 'Documents' tab.
5.  Click the link for the Word document and save to your computer.
6.  Click the link for the .zip file and save to your computer.  For instructions on how to unzip this file visit www.winzip.com

INSIDE THE .ZIP FOLDER
The following documents are provided as appendices to the review and are contained in the .zip file posted in SAMISAlternately you may download two documents linked below or register for access to all documents individually on this website.
  1. Strategic Thinking Worksheets and Instructions
  2. Property Inspection Report Supplement
  3. Corps - Community and Family Services Template (*NEW)
  4. Corps Administration Model  (*NEW)  Available on www.MinistryHelps.ca
  5. Vehicle Inspection (Required in Ontario only)
  6. Strategic Thinking Manual and Question Guidelines  This document includes the following:
Checklist for the Corps Review Process
Important Definitions About Membership, Attendance, Seekers, Women’s Ministries and Finance
Identifying the Elevator Message for our Congregation
Instructions for using SAMIS to Generate Your Review Statistics and Sample Forms
Creating S.M.A.R.T. Goals
Operating Policy for Corps Local Officers, Soldiers and Adherents of The Salvation Army
Territorial Volunteer Manual
Mission Profile Questions for Ministry Groups
Questions about accessing the documents or completion of the process can be directed to your Area Commander, or to samis_help@can.salvationarmy.org

Corps Membership - Additions/Removals Page

Nov 20, 2015
Corps Membership - Additions/Removals Page
It is recommended that Roll Changes be entered into SAMIS on a regular basis.  A common concern raised identifies that unless names reflected by the number changes are also recorded monthly, it becomes difficult at the end of the year to match each entry to a name to account fo the changes. One suggested way to do this effectively is to copy the Additions/Removals page and keep it in a file where montly entries can be added, with notations about what has been entered into SAMIS and Comments about relevant correspondence for removals.  By doing this entries in SAMIS can be accounted for by individual name for each month.

Use these examples as guidelines for completing your Additions/Removals page, part of the Annual Corps Review document.

EXAMPLES
1.  Jane Doe has been enrolled as a Sr. Soldier - from the Sr. Recruits roll.  An 'A' has been entered under 'ADD - Sr. Soldier', and a 'T' has been entered under 'REMOVE - Sr. Recruits'.   This shows movement between Rolls.  a 'REASON' is not required for this entry.

2.  John Smith has been removed from Jr. Soldier.  An 'R' under 'REMOVE - Jr. Soldier' indicates this change.  And a 'check' has been entered under 'REASON - To Other Church/Corps' by way of explanation.

3.  Mary Brown has been enrolled as a Sr. Soldier - from the Adherents roll.  An 'A' has been entered under 'ADD - Sr. Soldier', and a 'T' has been entered under 'REMOVE - Adherents'.   This shows movement between Rolls.  a 'REASON' is not required for this entry.

4.  Tom Thumb has been removed from the Sr. Soldier roll - and the reason indicated is PtoG/Deceased.

When completed it will be easy to see which names require a Divisional sign-off, by scanning down the REASON column and highlighting those under REMOVE - Verified NonAttendance, and those with 'COMMENTS' explaining other reasons which may apply.

REMOVALS GUIDELINES: 
1.  If a person is being removed due to P/G or transfer to another corps/church, you may enter the number in SAMIS before the close of the year under review and before your review meeting with divisional staff. It is not necessary to wait until after the review to enter these numbers.

2.  If a person is being removed for non-attendance, a letter indicating their desire to be removed must be procured before removal will be approved OR a proof of contact informing of removal should have been sent with no response.   If you have this documentation and verbal/written confirmation from your AC to remove the name from the roll, you may enter the number in SAMIS before the close of the year under review and before your review meeting with divisional staff.  Have this documentation available for your review meeting.  This will reduce the number of required SAMIS changes after the year-end.

3.  If a person is being removed for 'other' reasons, and you have already had discussion with your divisional staff and verbal approval that they should be removed, you may enter the number in SAMIS before the close of the year under review and before your review meeting with divisional staff.  Otherwise, you may wish to wait until after the review meeting to complete the removal in SAMIS.

4.  At the review meeting with divisional staff, the divisional representative will be required to sign-off on ALL removals to complete the removal process.

5.  Following the review meeting with divisional staff, the divisional representative will have access to make any changes to your Rolls for the year under review, so that your rolls will be accurate in SAMIS.

6.  Please reference the Orders and Regulations for Corps Officers, Section 4 'Revision of Rolls'  No.4 for further information regarding reasons for removal.  The O&R can be found on Lotus Notes under the O & R section.

Additions Removals
 

ADDING MORE ROWS TO THE TABLE

NOTE:  This only works on the second Additions/Removals page.  If you do this on the first page it will through off all the layout.

To create more lines in the table, RIGHT click your curser into the bottom line of the table on the second page provided, and choose  INSERT ->Row Below

Add Rows
or after clicking into the bottom of the table, use the Table Tools - > Layout Tab - Insert Below button to insert several rows.
 

Membership & Roll Updating

Feb 23, 2015
Membership & Roll Updating
View the .ppsx file - Understanding Rolls Management

Understanding Movement Between Rolls

Growth History Overview

Jan 8, 2015
Growth History Overview
 

The Growth History Overview is part of the Corps Review process.  This document is generated from SAMIS based on the statistics you have entered for your location.  To make sure that your GH Overview report accurately reflects all ministries at your locaiton, make sure you have entered all your relevant statistics.

Some of the changes to the report include:  reflection of Music and Gospel Arts activities, more Children & Youth activities have been included in the calculations, a reflection of Community & Family Services statistics.

To run a sample of your Growth History Overview report log in to SAMIS, choose CREATE REPORTS, choose the 'Growth History Overview' report, set the dates to Jan  - Dec choose submit.  View your report on the View Reports tab. The system generates an Excel document, however, fields are locked and cannot be edited. 

It is important that you make sure all your statistics are completed as soon as possible, since SAMIS will be closing at the end of February.



LARGER VIEW
  
What's New